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Oregon State University is pleased to have the assistance of the many individuals who volunteer their services to help the University accomplish its mission. Volunteer participation benefits the University and can also be very rewarding to the individual volunteering.
Departments/units are responsible for the oversight of all volunteer services and activities and for assessing the risks associated with volunteer services. The following resources are intended to assist University personnel in identifying, understanding, and complying with the requirements of the volunteer program and effectively managing the risks and requirements.
The Volunteer Criteria defines who is a volunteer and the circumstances under which employees can volunteer.
All Volunteers must complete the Conditions of Volunteer Service Form to be a registered University volunteer.
The Volunteer FAQ is a collection of questions and answers that are regularly asked about volunteer service.
The Risk Assessment Tool can help identify risks associated with volunteer activities and develop a plan to reduce/control the risks.
Volunteers are subject to background checks according to University Standard 05-010 Comprehensive Background Checks.
Sex Offender Registry Checks: Pursuant to section 5.1.1 of the Standard, the university will conduct sex offender registry checks when offers to serve as a volunteer are made to individuals not employed by the university. If the volunteer is serving in a university-operated youth program, the sex offender registry check must be conducted at least every two years.
Criminal Records Checks: Pursuant to section 5.1.12 of the Standard, the university will conduct criminal records checks when offers to serve as a volunteer are made to an individual not employed by the university, for positions with access to protected, confidential or non-public data; stewardship of public funds; access to minors; access to student residence halls; access to vulnerable populations inclusive of individuals or animals; responsibilities to provide sensitive services to members of the university community; access to laboratories, nuclear facilities or utility plants to which access is restricted in order to protect the health or safety of the public; access to property where chemicals, hazardous materials and other items controlled by state or federal laws or regulations are located; or other positions identified by the Chief Human Resources Officer or their designee as requiring a criminal records check. If the volunteer is serving in a university-operated youth program, the criminal records check must be conducted at least every two years.
Volunteers that have driving as an essential function of their volunteer position are subject to a motor vehicle history check pursuant to University Standard 05-030 Motor Vehicle History Check.
For more information, contact Insurance and Risk Management Services at (541) 737-7252.