A Certificate of Insurance (also known as a COI) is a document from an insurance agent/broker that serves as evidence of insurance coverage; it outlines the type of insurance, the limits of liability and the effective and expiration dates of coverage. It is important to note that a certificate of insurance is only evidence of coverage in effect at the time of issuance of the certificate; it is not an insurance policy nor does it convey any rights to the certificate holder.


When a Vendor Requires a Certificate of Insurance

Certificates of Insurance are often requested by outside parties with whom OSU contracts. Examples of when OSU may be required to provide a certificate of insurance when: using of an off-site location to host an event; entering into a contract for services; leasing or renting real estate or equipment; and accepting a grant award.

To request a Certificate of Insurance:

  • Obtain the fully executed contract or agreement with the vendor.
  • Complete and submit the Certificate of Insurance Request Form to the best of your knowledge.
  • If you have any questions or changes, please contact Insurance and Risk Management Services at (541) 737-1323 or [email protected].

Please allow at least 3 to 5 business days after submitting all required information to receive the certificate of insurance.


When Oregon State University Requires a Certificate of Insurance

A properly completed Certificate of Insurance must be obtained before services may be provided or others are permitted to use OSU facilities.

The Certificate of Insurance must have the following:

  • The named insured must match the name in the contract.
  • The appropriate coverage and limits must be shown.
  • The Certificate Holder section should show the OSU contact name and address.
  • The Description of Operations should refer to the specific duty, service or event.
  • A policy endorsement or policy language must come from the insurer affording additional insured status, as follows: Oregon State University, its trustees, officers, employees, and agents as additional insured.