Immediately report ALL claims, regardless of dollar amount, involving property loss or damage to Insurance and Risk Management Services, (541) 737-7350.  

These may include, but are not limited to: 

  • Building or property damage due to accidents, fire, broken pipes, vandalism, or weather
  • Missing or damaged property due to theft

Property claims are subject to a $5,000 deductible; departments are responsible for the $5,000 deductible. Insurance and Risk Management Services will work directly with the responsible department to coordinate the repair or replacement of property. 

When an event occurs in your department, Insurance and Risk Management Services needs the following information immediately:
  • Department contact information and affected building/property
  • A narrative of the incident, including the date and time of loss, immediate actions taken, witnesses names and statements, and necessary actions to remedy the loss
  • Detailed inventory of damaged or lost property
  • Please read and distribute this Introduction Letter for Property Claims to all employees impacted by the lossy

 

The following information is needed soon after the loss:
  • Photographs of all damaged or lost property including surrounding areas
  • Copies of all correspondence, documentation, or other information related to the incident

Use this spreadsheet to document lost or damaged property.

If the loss is due to a theft, break in, or vandalism, these incidents are criminal and should be reported to law enforcement immediately upon discovery.  If it occurred on the University Campus, contact the Department of Public Safety at (541) 737-3010.