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["Risk Assessment Tool"]
["Use to identify, assess and take action to reduce risk"]
["Purpose of Risk Assessment:","International Travel"]
["Department/Unit Name:","Enterprise Risk Services"]
["Administrative Structure:","Finance and Administration"]
["Completed By:","OSU traveler"]
["Date Completed:","2016-04-01"]
["Date of Next Risk Assessment:","Next time you travel internationally"]
[]
[null,null,null,null,null,null,"Risk Calculation"]
["What is the risk?*","Describe the identified risk","How is risk currently managed?**","Comments/Concerns","Impact","Likelihood","Impact","Likelihood","Risk Score","Do you need to do anything else to reduce or control the risk?","Responsible Person/Job Title","Target Completion Date"]
["Example: Serving food","Preparing and serving food to 100 people during event\n(food is not being prepared or served by vendor)","- Students are required to wash their hands before handling food.\n- On-site refrigerator for proper food storage.\n- Ensuring all equipment, dishware and utensils are clean and sanitary before use.","- Some people attending event may have food allergies.\n- Want to ensure food is cooked adequately.","Moderate","Low-Medium",3,2,6,"- Print signage that warns of food allergens and place in front of food station.\n- Purchase thermometers to check the food temperature.","John Smith","2014-12-30"]
["Housing","Consider safety of location of stay.","Properly vet in advance.",null,"Significant","Medium",{"$f":"VLOOKUP(E15,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":4},{"$f":"VLOOKUP(F15,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":3},{"$f":"G15*H15","v":12},"Conclude housing decision and react to risks appropriately"]
["Safety and Security","General safety of travelers","Review State Dept website: http://travel.state.gov/\n\nReview CDC website: http://wwwnc.cdc.gov/travel/notices/\n\nEnroll in STEP: https://step.state.gov/step/\n\nConsult with Student Health Services Travel Clinic: http://studenthealth.oregonstate.edu/clinical-services/travel-clinic\n\nTake any appropriate measures to remain safe while traveling.","Familiarize yourself with recommendations for safe travel in the country(ies) to which you will be traveling.","Significant","Medium-High",{"$f":"VLOOKUP(E16,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":4},{"$f":"VLOOKUP(F16,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":4},{"$f":"G16*H16","v":16},"Take any follow up steps as noted through consult and website reviews.\n\nReview Travel Checklist provided by Student Health Services Travel Clinic: http://studenthealth.oregonstate.edu/sites/studenthealth.oregonstate.edu/files/main/docs/travel_checklist_2016.pdf"]
["Travel Documentation","Determine travel documentation requirements with international travel: immunizations, passport, visas, transportation tickets, emergency contacts, tracking of the individual/group for safety, education on specific country and warnings from federal government. ","Review resources from International Programs, Risk Management, Student Health Services, Export Controls.  ","Complete prior to travel.","Significant","Medium",{"$f":"VLOOKUP(E17,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":4},{"$f":"VLOOKUP(F17,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":3},12,"Ensure documentation needed is up to date and complete."]
["Emergency Reaction","Prepare resources for emergency evacuation for civil unrest, medical emergency, etc.","Prepare necessary contact lists, phone #'s, medical providers, OSU alert staff. ","Needs final preparation, then submission to appropriate OSU staff for home country notification.","Significant","Low-Medium",{"$f":"VLOOKUP(E18,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":4},{"$f":"VLOOKUP(F18,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":2},8,"Create checklists, contacts, emergency numbers."]
["In-Country Travel","Foreign rental insurance,  International drivers permit, driving laws, liability issues with foreign law. ","Risk typically recommends utilizing  transporation vendors when overseas, i.e., charter vehicle & driver for activities. Shifts liability and insurance needs to vendor, assures knowledge of foreign roads and laws, and allows for OSU staff to concentrate on the task at hand. ","If you rent a vehicle, purchase additional insurance (collision damage insurance and supplemental liability insurance), note any translation issues on rental contracts, understand any owned deductibles. Obtain any appropriate international driver's permits/licenses.  Any claim will be handled in accordance with local law and custom.  Familize yourself with any local driving laws.","Significant","Medium-High",{"$f":"VLOOKUP(E19,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":4},{"$f":"VLOOKUP(F19,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":4},16,"Finalize decision on in-country travel prior to leaving, add appropriate insurance, etc."]
["Export Control","Export control issues surround shipping, technology transfer, proposed technological training, extensive matters for consideration.","Determine if any export controls exist and if so work with OSU Export Controls & International Compliance Officer","Website for Export Control & International Compliance: http://research.oregonstate.edu/export","Significant","Low-Medium",{"$f":"VLOOKUP(E20,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":4},{"$f":"VLOOKUP(F20,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":2},8,"Conclude if additional actions are necessary."]
["Travel Insurance","International travel insurance for all travelers, to include medical for accident/sickness, emergncy evacuation and repatiration, trip interruption and cancellation benefits and travel assistance.","Register with Risk Management on the Intenrational Travel Registration Form\n\nhttp://risk.oregonstate.edu/international\n","Registration can be completed online.","Significant","Low-Medium",{"$f":"VLOOKUP(E21,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":4},{"$f":"VLOOKUP(F21,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":2},8,"Ensure all travelers register for insurance coverage"]
["Personal Risks","Remember to take all medications/prescriptions with you when you travel; if traveling for an extended period of time, ensure financial affairs are in order, bills paid, etc; notify family members/friends of travel plans and emergency contact information; take appropriate precautions with food and water, when necessary.  Protect yourself against the sun and insect bites.   ","Keep extra copies of prescriptions with you. Consider automatic bill pay. Leave copy of itinerary with appropriate parties. Bring sunscreen, insect repellent, first aid supplies, or personal supplies that may be needed.",null,"Mild","Low-Medium",{"$f":"VLOOKUP(E22,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":2},{"$f":"VLOOKUP(F22,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":2},4,"Remember to implement these steps before departure as they could be difficult to do upon arrival."]
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[]
[]
["* Possible risks may include: injuries, damage to reputation, property damage, accidents, alcohol use, serving food"]
["**Methods to manage risks may include: insurance, waivers, signage, arranging for security, policies and procedures, training"]

{"sheet":"IMPACT_LIKELIHOOD_DROPDOWN","index":1,"n_rows":18,"n_cols":2,"rows_kept":18,"cut":false,"hidden":true,"merged":[]}
[]
[]
[]
[]
["IMPACT","Value"]
["Insignificant",1]
["Mild",2]
["Moderate",3]
["Significant",4]
["Catastrophic",5]
[]
[]
["LIKELIHOOD","Value"]
["Low",1]
["Low-Medium",2]
["Medium",3]
["Medium-High",4]
["High",5]

{"sheet":"PURPOSE_DROPDOWN","index":2,"n_rows":4,"n_cols":1,"rows_kept":4,"cut":false,"hidden":true,"merged":[]}
["Contract"]
["Departmental"]
["Event"]
["Other (simply type in purpose of risk assessment in function bar)"]

{"sheet":"ADMINISTRATIVE_DROPDOWN","index":3,"n_rows":25,"n_cols":1,"rows_kept":25,"cut":false,"hidden":true,"merged":[]}
["Academic Affairs"]
["Athletics"]
["College of Agricultural Sciences"]
["College of Business"]
["College of Earth, Ocean and Atmospheric Sciences"]
["College of Education"]
["College of Engineering"]
["College of Forestry"]
["College of Liberal Arts"]
["College of Pharmacy"]
["College of Pulic Health and Human Sciences"]
["College of Science"]
["College of Veterinary Medicine"]
["Finance and Administration"]
["Graduate School"]
["Information Services"]
["OSU - Cascades"]
["OSU Alumni Association"]
["President's Office"]
["Provost's Office"]
["Research"]
["Student Affairs"]
["University Honors College"]
["University Outreach & Engagement"]
["University Relations and Marketing"]

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[]
[]
["Risk Register"]
[]
["Purpose of Risk Assessment:",{"$f":"'Risk Assessment'!B5","v":"International Travel"}]
["Department/Unit Name:",{"$f":"'Risk Assessment'!B6","v":"Enterprise Risk Services"}]
["Administrative Structure:",{"$f":"'Risk Assessment'!B7","v":"Finance and Administration"}]
["Completed By:",{"$f":"'Risk Assessment'!B8","v":"OSU traveler"}]
["Date:",{"$f":"'Risk Assessment'!B9","v":"2016-04-01"}]
["Date of Next Risk Assessment:",{"$f":"'Risk Assessment'!B10","v":"Next time you travel internationally"}]
[]
[null,null,null,null,null,null,null,null,null,"Risk Calculation Comparison"]
["Identified Risk","Actions to take to reduce risk","Responsible Person/Job Title","Updates/Status","Actual Completion Date","Impact","Likelihood","Impact","Likelihood","Risk Score (Original)","Risk Score (New)"]
[{"$f":"'Risk Assessment'!A15","v":"Housing"},{"$f":"'Risk Assessment'!J15","v":"Conclude housing decision and react to risks appropriately"},{"$f":"'Risk Assessment'!K15","v":0},null,null,null,null,{"$f":"VLOOKUP(F14,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"VLOOKUP(G14,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"'Risk Assessment'!I15","v":12},{"$f":"H14*I14","v":{"$error":"#N/A"}}]
[{"$f":"'Risk Assessment'!A16","v":"Safety and Security"},{"$f":"'Risk Assessment'!J16","v":"Take any follow up steps as noted through consult and website reviews.\n\nReview Travel Checklist provided by Student Health Services Travel Clinic: http://studenthealth.oregonstate.edu/sites/studenthealth.oregonstate.edu/files/main/docs/travel_checklist_2016.pdf"},{"$f":"'Risk Assessment'!K16","v":0},null,null,null,null,{"$f":"VLOOKUP(F15,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"VLOOKUP(G15,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"'Risk Assessment'!I16","v":16},{"$error":"#N/A"}]
[{"$f":"'Risk Assessment'!A17","v":"Travel Documentation"},{"$f":"'Risk Assessment'!J17","v":"Ensure documentation needed is up to date and complete."},{"$f":"'Risk Assessment'!K17","v":0},null,null,null,null,{"$f":"VLOOKUP(F16,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"VLOOKUP(G16,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"'Risk Assessment'!I17","v":12},{"$error":"#N/A"}]
[{"$f":"'Risk Assessment'!A18","v":"Emergency Reaction"},{"$f":"'Risk Assessment'!J18","v":"Create checklists, contacts, emergency numbers."},{"$f":"'Risk Assessment'!K18","v":0},null,null,null,null,{"$f":"VLOOKUP(F17,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"VLOOKUP(G17,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"'Risk Assessment'!I18","v":8},{"$error":"#N/A"}]
[{"$f":"'Risk Assessment'!A19","v":"In-Country Travel"},{"$f":"'Risk Assessment'!J19","v":"Finalize decision on in-country travel prior to leaving, add appropriate insurance, etc."},{"$f":"'Risk Assessment'!K19","v":0},null,null,null,null,{"$f":"VLOOKUP(F18,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"VLOOKUP(G18,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"'Risk Assessment'!I19","v":16},{"$error":"#N/A"}]
[{"$f":"'Risk Assessment'!A20","v":"Export Control"},{"$f":"'Risk Assessment'!J20","v":"Conclude if additional actions are necessary."},{"$f":"'Risk Assessment'!K20","v":0},null,null,null,null,{"$f":"VLOOKUP(F19,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"VLOOKUP(G19,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"'Risk Assessment'!I20","v":8},{"$error":"#N/A"}]
[{"$f":"'Risk Assessment'!A21","v":"Travel Insurance"},{"$f":"'Risk Assessment'!J21","v":"Ensure all travelers register for insurance coverage"},{"$f":"'Risk Assessment'!K21","v":0},null,null,null,null,{"$f":"VLOOKUP(F20,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"VLOOKUP(G20,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"'Risk Assessment'!I21","v":8},{"$error":"#N/A"}]
[{"$f":"'Risk Assessment'!A22","v":"Personal Risks"},{"$f":"'Risk Assessment'!J22","v":"Remember to implement these steps before departure as they could be difficult to do upon arrival."},{"$f":"'Risk Assessment'!K22","v":0},null,null,null,null,{"$f":"VLOOKUP(F21,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"VLOOKUP(G21,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"'Risk Assessment'!I22","v":4},{"$error":"#N/A"}]
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[{"$f":"'Risk Assessment'!A32","v":0},{"$f":"'Risk Assessment'!J32","v":0},{"$f":"'Risk Assessment'!K32","v":0},null,null,null,null,{"$f":"VLOOKUP(F31,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"VLOOKUP(G31,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"'Risk Assessment'!I32","v":{"$error":"#N/A"}},{"$error":"#N/A"}]
[{"$f":"'Risk Assessment'!A33","v":0},{"$f":"'Risk Assessment'!J33","v":0},{"$f":"'Risk Assessment'!K33","v":0},null,null,null,null,{"$f":"VLOOKUP(F32,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"VLOOKUP(G32,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"'Risk Assessment'!I33","v":{"$error":"#N/A"}},{"$error":"#N/A"}]
[{"$f":"'Risk Assessment'!A34","v":0},{"$f":"'Risk Assessment'!J34","v":0},{"$f":"'Risk Assessment'!K34","v":0},null,null,null,null,{"$f":"VLOOKUP(F33,IMPACT_LIKELIHOOD_DROPDOWN!$A$6:$B$10,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"VLOOKUP(G33,IMPACT_LIKELIHOOD_DROPDOWN!$A$14:$B$18,2,FALSE)","v":{"$error":"#N/A"}},{"$f":"'Risk Assessment'!I34","v":{"$error":"#N/A"}},{"$error":"#N/A"}]
[]
[]
[]
[null,null,null,null,null,null,null,null,null,"Risk Score Key"]
[null,null,null,null,null,null,null,null,null,null,"Low Risk"]
[null,null,null,null,null,null,null,null,null,null,"Moderate Risk"]
[null,null,null,null,null,null,null,null,null,null,"High Risk"]