IF TRAVELING ON BEHALF OF OREGON STATE UNIVERSITY YOU MUST REGISTER YOUR TRIP WITH THE OFFICE OF RISK MANAGEMENT (ORM)
TRAVEL ABROAD PROCEDURES
Minimum Insurance Coverage
Upon registration, the employee will be automatically enrolled in the Executive Travel Assistance Coverage through Ace Insurance; the ACE Europe Assistance Travel Card will then be issued by ORM. The card will be issued via email. The Executive Travel Assistance Coverage (Foreign Workers’ Compensation coverage) is complimentary coverage that has MINIMAL limits of $5,000 which is generally not sufficient to cover Emergency Evacuation, and is excess to all other insurance coverage’s. For complete information on the Ace (WC) Insurance and Executive Travel Assistance benefits see: http://risk.oregonstate.edu/foreign/ACEPolicyDoc.doc
Recommended Insurance Coverage
As a result of minimal protection offered by the Executive Travel Assistance Coverage, Risk Management strongly encourages all employees also purchase the available supplemental Accident & Sickness Plan, through Axis Insurance. This policy carries $200,000 lifetime limits, coverage’s for evacuation due to Political Unrest (Security Evacuation), Natural Disasters, Medical Emergency Evacuation, Hospital Room and Board, Intensive Care, Ambulance, Flight and Hotel Rebookings, Lost Baggage and Lost Passports, Translation Services, Trip Cancellation fees, etc.
The cost for Axis coverage is $13.15 per person/per week (two week minumum) for OSU employees traveling on University business. For complete information on the Axis Accident and Sickness Plan, brokered by Gallagher Koster, click here. For a summary of benefits, click here. This coverage must be charged to a Department Index Code.
STUDENTS AND OTHERS
Students and others are not eligible for the Executive Travel Assistance Coverage.
Recommended Insurance Coverage
ORM has made arrangements to allow students and others who travel on behalf of OSU business (but who are not employees) the opportunity to purchase available supplemental Accident & Sickness Plan which includes coverages for evacuation due to Political Unrest (Security Evacuation), Natural Disasters, Medical Emergency Evacuation, Hospital Room and Board, Intensive Care, Ambulance, Flight and Hotel Rebookings, Lost Baggage and Lost Passports, Translation Services, Trip Cancellation fees, etc. The cost is $13.15 per person/per week for OSU employees traveling on University business. For complete information on Gallagher Koster policy, click here. For a summary of benefits, click here. This coverage must be charged to a Department Index Code.
INFORMATION REGARDING LEISURE TRAVEL INSURANCE FOR ALL OSU TRAVELERS
Individuals who are enrolled in the Oregon University System Study Abroad Accident and Sickness Insurance Plan may be eligible to extend their coverage for travel before or after their sponsored program abroad.
The Leisure Travel Extension Plan is available to all Insured Individuals covered under the Oregon University System Study Abroad Accident and Sickness Insurance Plan, who are extending their trip on a Leisure basis. Coverage is available on a voluntary basis for a minimum of 2 weeks, up to a maximum of 3 months, while outside of the United States or their Country of permanent residence. This Extension Plan duplicates benefits provided under the Oregon University System Study Abroad Accident and Sickness Insurance Plan.
On this page, you can enroll in the Plan, download the Plan Brochure, and find answers to Frequently Asked Questions. You can also email Gallagher Koster or click on the "Live Help" icon for answers to any questions you may have regarding the coverage available to you.
PRIOR to travel outside the U.S. and Canada, all OSU employees should:
- Consult the U.S. Foreign Travel Advisory and Warnings and review any public announcements and country sanctions. If the country of travel has warnings, notify the OSU Office of Risk Management to confirm coverage with Ace Insurance.
- Notify the American Consulate. During a disaster overseas, American consular officers can assist in evacuation were that to become necessary if they know a person’s location.
- Obtain any required immunizations and required documents for the country of travel. Student Health Services may be able to help you with your required immunizations and offers a travel clinic for additional information.
Coverage and Countries of Travel
International Foreign Voluntary Workers' Compensation applies to domestic employees traveling worldwide outside the US and Canada and applies to foreign based employees traveling worldwide from their country of residence, including travel to the US and Canada on official university business.
Pre-approved countries for OSU travel are updated annually. To ensure you are covered during your trip and/or to add a new country of travel, please notify the Office of Risk Management. Countries listed on the U.S. Foreign Travel Advisory and Warnings may need special approval. Sanctioned countries are NOT covered. Any country or jurisdiction which is the subject of trade or economic sanctions imposed by the laws or regulations of the United States of America are also excluded.
Countries excluded under the Security Evacuation Coverage are: Afghanistan, Iraq, Pakistan, Israel (West Bank and/or Gaza Strip only), Iran, Somalia, Chechnya or any country subject to the administration and enforcement of U.S. economic embargoes and trade sanctions by the Office of Foreign Assets Control (OFAC).
The US Dept of State provides assistance in all matters involving protective services for Americans abroad, including arrests, death cases, financial or medical emergencies, and welfare and whereabouts inquiries through Overseas’ Citizens Services.