OREGON STATE UNIVERSITY

International Travel

 

Oregon State University recognizes that international study and work experiences are integral to faculty, employees and students. Such travel can pose certain unique and increased risks to participants and to the University.

Individuals who travel internationally on behalf of OSU must register their trip with Risk Management. As part of the International Travel Registration, you can sign up for the Travel Accident & Sickness Plan:

International Travel Registration Form*


 * Please use Adobe Reader or Adobe Acrobat to open and complete this form.

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Pre-Travel

PRIOR to travel outside the United States, all OSU travelers should:

  1. Review the U.S. Department of State Alerts and Warnings Centers for Disease Control and Prevention, and OFAC Sanctions Programs websites for the country(ies) of travel.
  2. Enroll in the Smart Traveler Enrollment Program (STEP).
  3. Obtain any required immunizations and required documents for the country of travel. Employees may contact Occupational Health to receive more information on country-specific recommendations and immunizations. These services are at no cost to employees and will also include information on how to seek emergency and medical assistance abroad.
  4. Complete the International Travel Registration Form. Consider and register for the Travel Accident & Sickness Plan (see below).
  5. Complete a Risk Assessment with regard to international travel.
  6. Review the International Travel page on the Export Control and International Compliance website to determine if you have an export control issue.

Travel Insurance

Risk Management strongly recommends all individuals traveling on behalf of OSU purchase the Travel Accident & Sickness Plan (also known as travel insurance or supplemental insurance). The policy is available at $1.91 per person/per day (subject to a one week minimum), and will be charged to the individual’s unit/department index code and activity code. The policy covers $200,000 lifetime medical maximum per covered accident/sickness; evacuation due to security/political unrest, natural disaster, emergency medical situations; trip interruption and cancellation benefits; and 24-hour travel, safety and security assistance services.

For complete information on the Travel Accident & Sickness Plan available through Gallagher Student Health and Special Risk, click here.  For a summary of benefits, click here.

Individuals who have registered for the Travel Accident & Sickness Plan may be eligible to extend their coverage for travel before or after their travels. Please contact Risk Management for more details.

Travel Insurance Exclusions

The security evacuation and natural disaster benefits of the Travel Accident & Sickness Plan are excluded when traveling to the following countries: Afghanistan, Chechnya, Iran, Iraq, Libya and Pakistan.

Any country subject to the administration and enforcement of U.S. economic embargoes and trade sanctions by the Office of Foreign Assets Control (OFAC) is a country from which Security Evacuations are not available under these benefits.

Under limited circumstances, Risk Management can work with Gallagher Student Health and Special Risk to obtain quotes for excluded countries, but it comes with an increased premium.

Additional Information for Employees

University employees enrolled in PEBB employee basic life insurance have a travel benefit offered by Standard Insurance through  Frontier Medex Travel Assistance.  More information regarding that coverage may be found on the Office of Human Resources website. 

If you are enrolled for medical insurance through the University, you may have some level of coverage for medically-necessary, urgent or emergency services when traveling outside the United States.  Prior to international travel, you should contact your medical insurance provider to ask if you have medical care coverage, including what types of services, the limits of liability and any associated co-pays or deductibles, that apply when traveling internationally.  To locate your plan’s contact information, visit Group Numbers & Plan Contacts on the Office of Human Resources website.

Additional Pre-Planning Travel Information

ACE                                

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ACE, our foreign liability insurer, offers useful travel services including global travel alerts, trip briefs, global health warnings, and other related travel resources. OSU employees and students are encouraged to access these resources.