OREGON STATE UNIVERSITY

International Travel

 

Oregon State University recognizes that international study and work experiences are integral to faculty, employees and students. Such travel can pose unique risks to participants and to the University.  Individuals who travel internationally on behalf of OSU must register their trip with Risk Management. Registration allows the University to assist with pre-departure risk controls to include addressing export controls, international compliance, insurance matters, and traveler health and safety concerns, as well facilitates the University’s response in the event of an emergency that involves the traveler or occurs within the country of travel.

Effective April 1, 2016, the cost of the travel insurance for those traveling internationally on behalf of OSU (faculty, staff, employees, student employees, and volunteers) is centrally funded. There are some insurance policy exclusions; when these arise, the traveler will be informed immediately and alternatives will be offered (some of which may incur a department charge).  Students who are enrolled in an OSU program with the Office of Global Opportunities (OSU GO) do not need to duplicate their registration here; students traveling as part of any other program or who are pursuing a different type of international experience will need to provide an index for their funding source.

International Travel Registration Form*


 * If you do not have an ONID log-in, please contact Risk Management at risk@oregonstate.edu.

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Pre-Travel

PRIOR to travel outside the United States, all OSU travelers should:

  1. Review the following websites for the country(ies) of travel:
  2. Enroll in the Smart Traveler Enrollment Program (STEP).
  3. Obtain any required immunizations and required documents for the country of travel.
    • Employees are strongly encouraged to contact Occupational Health for a travel consult; these services are at no cost to employees.
  4. Complete the International Travel Registration Form above.
  5. Complete a Risk Assessment with regard to international travel. 
  6. Review the International Travel page on the Export Control and International Compliance website to determine if you have an export control issue.

Travel Insurance

The Travel Accident & Sickness Plan (also known as travel insurance) covers $200,000 lifetime medical maximum per covered accident/sickness; evacuation due to security/political unrest, natural disaster, emergency medical situations; trip interruption and cancellation benefits; and 24-hour travel, safety and security assistance services.

For complete information on the Travel Accident & Sickness Plan available through Gallagher Student Health and Special Risk, click here.  For Frequently Asked Questions about the plan, click here.

The policy is available at $2.00 per person/per day (subject to a one week minimum).  Employee travel insurance is now centrally funded when coverage falls within the Travel Accident & Sickness Plan.  If a policy exclusion arises, the traveler will be informed immediately and alternatives will be offered (some of which may incur a department charge).  Students will need to provide an index as a funding source.

Individuals enrolled in the Travel Accident & Sickness Plan may be eligible to extend their coverage for leisure travel that occurs before or after their University-related travels at a cost of $3.00 per person/per day.

Travel Insurance Exclusions

The security evacuation and natural disaster benefits of the Travel Accident & Sickness Plan are excluded when traveling to the following countries: Afghanistan, Chechnya, Iran, Iraq, Libya and Pakistan.

Any country subject to the administration and enforcement of U.S. economic embargoes and trade sanctions by the Office of Foreign Assets Control (OFAC) is a country from which Security Evacuations are not available under these benefits.

Under limited circumstances, Risk Management can work with Gallagher Student Health and Special Risk to obtain quotes for excluded countries, but it comes with an increased premium, which will be charged to the department.

For complete information on the Travel Accident & Sickness Plan, including the exclusions, click here.

Additional Information for Employees

University employees enrolled in PEBB employee basic life insurance have a travel benefit offered by Standard Insurance through Frontier Medex Travel Assistance.  More information regarding that coverage may be found on the Office of Human Resources website. 

If you are enrolled for medical insurance through the University, you may have some level of coverage for medically-necessary, urgent or emergency services when traveling outside the United States.  Prior to international travel, you should contact your medical insurance provider to ask if you have medical care coverage, including what types of services, the limits of liability and any associated co-pays or deductibles, that apply when traveling internationally.  To locate your plan’s contact information, visit Group Numbers & Plan Contacts on the Office of Human Resources website.

Additional Pre-Planning Travel Information

ACE                                

Click here for Log-In Information

ACE, our foreign liability insurer, offers useful travel services including global travel alerts, trip briefs, global health warnings, and other related travel resources. OSU employees and students are encouraged to access these resources.