Camps and Clinics
Camps and Clinics Insurnace is available to OSU Departments and Programs who sponsor short-term events/activities involving participants who are generally not affiliated with the University. Such events/activities might include sports camps for minors, 4-H events, trips or tours for adults, and pre-approved student club outings. Examples of departments or programs that have purchased this coverage include KidSpirit, PreCollege and Smile Programs, and OSU Forestry Logging Club.
The OSU Office of Risk Management expects University departments and program sponsors of events/activities to purchase this insurance. It covers participants and/or spectators with the premium based upon the total number of weeks of the event and the number of participants. It is available at a modest cost of approximately $2 per participant and/or spectator.
This insurance must be requested PRIOR to the event and covers medical expenses and sickness to persons registered for and in attendance of the event. The following provisions are required. The attendee must be:
- at a scheduled camp event/activity under the supervision of OSU personnel,
- on the premises where the camp event/activity is, and during a regular camp event/activity day,
- traveling to and from camp/event activities as a member of a group under the supervision of OSU personnel.
- Department Name
- Description of event/activity
- Dates of event/activity
- Contact name, phone number, and email
- Estimated number of participants and/or spectators
- Index number to be charged
- Actual number of participants and/or spectators (after the event/activity is over)
Once the event/activity is over, please inform the Office of Risk Management with the actual number of participants and/or spectators. Events/activities of high risk require special approval and may require additional safety measures prior to the event. PLAN AHEAD to ensure you have met all the necessary requirements.
Criminal, credit, and related background checks ARE REQUIRED for all university positions, including (but not limited to) new employee hires, who will have "Unsupervised access to children (does not include university students under 18) and vulnerable adults (persons 18 years of age or older who have substantial mental or functional impairments and are unable to protect themselves)."
PLEASE NOTE: This policy renews annually on January 1. Camps and clinics covered in past year(s) are not automatically renewed. Contact the Office of Risk Management to renew the coverage for your annual event.