OREGON STATE UNIVERSITY

Certificates of Insurance

 

A Certificate of Insurance (also known as a COI) is a document from an insurance agent/broker that serves as evidence of insurance coverage; it outlines the type of insurance, the limits of liability and the effective and expiration dates of coverage. It is important to note that a certificate of insurance is only evidence of coverage in effect at the time of issuance of the certificate; it is not an insurance policy nor does it convey any rights to the certificate holder.

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When a Vendor Requires a Certificate of Insurance

Certificates of Insurance are often requested by outside parties with whom OSU contracts. Examples of when OSU may be required to provide a certificate of insurance when: using of an off-site location to host an event; entering into a contract for services; leasing or renting real estate or equipment; and accepting a grant award.

To request a Certificate of Insurance, please do the following:

  • Complete the Certificate of Insurance Request Form,
  • Obtain the signed contract or agreement with the vendor, and
  • Email the Certificate of Insurance Request Form and signed contract or agreement to Risk Management at risk@oregonstate.edu.

Please allow at least 3 to 5 business days after submitting all required information to receive the certificate of insurance.

 

When Oregon State University Requires a Certificate of Insurance

A properly completed Certificate of Insurance must be obtained before services may be provided or others are permitted to use OSU facilities. The Certificate Holder section should show the OSU contact name and address.

The Description of Operations should refer to the specific duty, service or event and name and reference OSU is as an Additional Insured as follows:

"Oregon State University, its officers, board members, employees and agents are included as additional insured."

A policy endorsement must come from the insurer affording additional insured status (i.e., the insurance company that actually provides the coverage to the insurance agent/broker). This document must be very specific in naming the additional insured as follows:

"Oregon State University, its officers, board members, employees and agents are included as additional insured."