Report any loss or incident immediately!
To report claims involving loss and/or damages to University owned vehicles, click here for the State Self Insurance Claim Report Form. All vehicle losses must be submitted on this form and can be saved and attached to an email and submitted to: risk@oregonstate.edu
It can also be printed and mailed to:
Office of Risk Management
Oregon State University
644 SW 13th St.
Corvallis, OR 97333
Phone: 541-737-7252
Or fax to:
(503) 737-5546
If the loss is due to a hit-and-run, theft, break in, or vandalism, these incidents are criminal and should be reported to law enforcement immediately upon discovery. If it occurred on the University Campus, contact the Department of Public Safety at (541) 737-3010. If it occurred elsewhere, contact the police department for that jurisdiction. The Self Insurance Claim Report Form will need to be completed by the department and returned to OSU ORM. It is not the responsibility of the Department of Public Safety to file the Self Insurance Claim Report Form.
OSU's deductible on state owned vehicles is $2500*. Departments are responsible for deductibles. For department owned vehicles, the department will pay the deductible directly to the repair shop with the Self Insurance Fund paying the remaining amount. For motor pool vehicles, the motor pool will bill the deductible to the index code that the rental was charged to.
*For vehicles rented from vendors other than Enterprise, the Collision Damage Waiver (CDW) or the Limited Damage Waiver (LDW) MUST be purchased. The Enterprise contract automatically includes this coverage. If the CDW or LDW is not purchased from other vendors, the deductible is doubled to $5000. The cost of the CDW or LDW is a reimbursable expense.
For claims less than $2500, please see Reporting an Incident below.
NOTE: If the damages are greater $1500 and/or involves an injury, you are required by law to report the accident to the State Vehicle Division within 72 hours on a Motor Vehicles Division´s (DMV) Traffic Accident and Insurance Report form.
The below information will also be needed for reimbursement from DAS-RMD; however do NOT wait until you have this information to file a claim!
A vehicle incident must be reported by university drivers, regardless of who was hurt, what property was damaged, where it occurred, or who was responsible when the accident occurred during the course of University business. All University owned vehicles contain an information packet with instructions about what to do in the case of an accident. The packet contains complete instructions, insurance information, and forms. To restock this packet, refer to Toolkits, Vehicle.